The Atherton Maize Festival Committee reserves the right to refuse the operation of the stall on the day if terms and conditions are not fulfilled. In the event of exclusion, any resulting costs will be entirely the responsibility of the stallholder.

ROAD CLOSURES
We are working with Main Roads & will advise you of the closure details, closer to the date.
ACCESS & TRADING 1. All stalls must be set up and ready to operate by 4.30 pm, with limited access thereafter.
2. All stalls must stay in place and be operational until the conclusion of the event. No stalls are to be dismantled before 9.00 pm without prior approval from the Event Coordinator.
3. Stallholders must be prepared to cater for an estimated crowd size of between 3,000 and 5,000 patrons (total across all food outlets).
4. All display equipment including tables, chairs, shelves, racks, & promotional material must be set up within the stall area. External A-frames are not permitted.
5. The Stallholder must ensure that its plant and equipment are installed securely and operated safely.
6. Signage showing the name of your business must be clearly visible to patrons. This usually means above-head height
7. Stallholders must make their own arrangements for parking on the day and be considerate of customer parking.
8. NO alcohol is to be provided from stalls, except for approved and licensed liquor outlets.
9. The Stallholder must ensure that any display racks used must be safe and of sound construction.
10. Spruiking or soliciting outside the boundaries of that particular stallholder’s nominated stall area is NOT permitted.
11. Public address systems, microphones, amplified equipment of any type or audible demonstrations of musical instruments are not to be operated unless authorized by the Event Coordinator.

CANCELLATION
12. The Atherton Maize Festival Committee reserves the right to cancel an event without notice if the safety of patrons at the event is, as determined by the Committee, considered to be at risk. In such event stall/site fees collected by the Atherton Maize Festival Committee will not be refunded. The Maize Festival event will continue in all weather conditions unless it is deemed unsafe to do so by the Events Coordinator.

FOOD VENDORS
13. Food stallholders are required to comply with the Queensland ‘Food Act 2006’.
14. All food stalls must hold and display a current food permit and comply with current Tablelands Regional Council (TRC) regulations and permit conditions. For further information call TRC Environmental Health Officer, on 1300 362 242. Officers from TRC will be present to monitor safe food handling for the community under the Food Act 2006.
15. The stallholder must ensure that all food and beverages are prepared and stored in a clean and hygienic manner and that all tools and utensils used to prepare and serve food and beverages are clean and hygienic. Any cooking equipment and other equipment required for the preparation, storage and sale of food and beverages must be provided by the stallholder.
16. A current certificate of compliance for gas cylinders should be attached to each cylinder when possible, please use only recyclable packing and biodegradable containers and try to lessen the use of plastic.
17. Registered Mobile Food Vans must supply a registration number and a copy of the registration certificate to the Event Committee with their application.
18. All food vendors requiring water will need to provide their own and are responsible for their own sullage.
19. Refrigeration is NOT provided by the Atherton Maize Festival Committee.
20. It is the responsibility of the stallholders to remove commercial waste at the completion of the event and dispose of it in an appropriate manner.
21. Stalls with naked flames must have their own fire-fighting equipment which must be tested and tagged.

GENERAL
22. The decision of the committee on stall selection and site placement is final and no correspondence or discussion shall be entered into.
23. The stallholder will be solely responsible for and bear all risks associated with the collection of money and the transfer of money to and from the site.
24. Appearance and stall presentation is important to us. We encourage you to decorate your stall in a manner that reflects your goods and attracts patrons. Stallholders must also keep their site and surrounding areas clean and tidy.
25. The stallholder understands and agrees that the Atherton Maize Festival Committee has the right to remove, without refund or recourse, any stallholder who misrepresents themselves or their product.
26. Stallholders may use signage to identify their products. Any advertising material deemed offensive or conflicts with sponsorship arrangements entered into by the Atherton Maize Festival Committee will be removed.
27. Stallholders are liable for restorative claims made by the Atherton Maize Festival Committee for damage that may be caused to the site.
28. The stallholder releases the Atherton Maize Festival Committee from all liability (to the extent permitted by law) for any loss, injury (whether fatal or otherwise) damage, theft, fire, flood, water, storms, wind, riots or acts of terror suffered in relation to attendance and participation in, howsoever caused, including but not limited to any negligence, breach of duty, or other acts or omissions of Atherton Maize Festival Committee.
29. Stallholders must provide their own garbage bin with bin liners, and are responsible for the removal of stall rubbish. Garbage bins will be supplied and managed by the Atherton Maize Festival Committee for patrons.
30. Stallholders must consider the weather and be prepared to provide their own coverage during wet/windy weather.
31. The Atherton Maize Festival Committee and/or the Event Coordinator will not be responsible for loss or damage to any property of a stallholder or their employees.
32. Goods and services for sale must not be unlawful, obscene, defamatory, seditious, indecent, offensive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, be in breach of confidence, be in breach of privacy or be inappropriate.
INSURANCE & COMPLIANCE
33. All stallholders must hold a current Public Liability Insurance policy for a minimum of $10M and submit a Certificate of Currency with their application. It is the responsibility of all stallholders to arrange Public Liability Insurance to cover any claim arising out of the activities of your stall.
34. Only insured groups/individuals will be permitted to participate in this event.
35. All insurance policies must be deemed acceptable by the Event Coordinator.
36. All stallholders are responsible for any personal accident to themselves, their employees, volunteers, contractors or agents whilst on site.
37. All Stallholders must comply with workplace health and safety laws and demonstrate due diligence at all times whilst participating in any Maize Festival Committee event or activity. Further information is available at www.worksafe.qld.gov.au or by calling the WHS Infoline on 1300 369 915. Please note that periodical audits and/or inspections will be conducted.

38. GAS BOTTLES/DANGEROUS SUBSTANCES. Material Safety Data Sheet (MSDS) containing information regarding hazardous substances/dangerous goods should be made available upon request. Gas Bottles must be in an upright position and secured to a substantial structure. A current certificate of compliance for gas cylinders should be attached to each cylinder.

POWER SUPPLY
39. Stallholders are required to supply their own power, electrical power leads, and to ensure all electrical equipment used is tagged and tested by a licensed electrical contractor.
40. All appliances and leads must be kept out of the reach of event patrons.
41. No double adaptors permitted to join leads. The single lead is only permitted from the appliance to power outlet. Power boards are permitted. (Please ensure 3-phase power leads are provided if required.)
42. Stallholders who fail to adhere to these instructions will be asked to vacate the site and any site fees collected by Maize Festival Committee will not be refunded.

PHOTO CONSENT
43. All stallholders, workshops, performers, and artists hereby permit the Maize Festival Committee to take photographs at each event and reproduce these images in any form, in whole or in part, and distribute the works by any medium including the Internet, CD-ROM or other multimedia for future promotional purposes. I understand that I will not be entitled to any fee for such use.

PRIVACY NOTICE
44. In making this application, you are providing personal information such as name and contact details. This information will be used for the purpose of assessing your application and ensuring we are able to remain in contact with you regarding the status of your application. Your personal information will only be accessed by persons who have been authorised to do so and is handled in accordance with the Information Privacy Act 2009.

Stallholder applications will be accepted based on the following criteria:
 Signed agreement to comply with Maize Festival Committee Terms and Conditions.
 Type of stall and product available.
 Quality of food and stall presentation.
 Ability to meet Tablelands Regional Council Health Department requirements.